About Papirfly

Papirfly is a European SaaS leader in Digital Asset Management and On-brand Content Creation, serving over 1 million users across more than 1,500 of the world’s most recognized brands. Our modular suite of solutions empowers companies to perfectly showcase their brand assets to all stakeholders, manage and create on-brand content with no design experience needed, and deliver a 100% consistent brand identity across their organization and all customer channels.

As Papirfly Group, the innovation and expertise of Papirfly, Brandpad, Keepeek and Adgistics, makes us the number one solution in bringing together Digital Asset Management and Content Creation. We support mid-market and enterprise businesses at any stage of their content journey to dramatically improve their content ecosystem to help drive scalable growth, while increasing a sense of brand trust and loyalty with employees and customers.

Your Mission

We are seeking an autonomous, highly organized, and bilingual HR & Office Manager to join our Paris team for a 9-month fixed-term contract (CDD). In this dual-hatted role, you will be the backbone of our Paris site, managing day-to-day HR administration and office operations for approximately 70 employees.

This role goes beyond supporting the Paris office and will play an active part in delivering global People initiatives, partnering across teams and regions, and ensuring alignment between local practices and our wider people strategy. You will act as the key point of contact on the ground, bridging the gap between local employees, local employee representatives (CSE), and international stakeholders, ensuring smooth administrative operations, full local compliance, and a welcoming workplace environment.

Your responsibilities

1. HR Administration & Employee Lifecycle

• Onboarding & Offboarding: Manage the end-to-end administration for new joiners and leavers, including DPAE registration, drafting employment contracts, amendments, and preparing final settlements (solde de tout compte).

• Personnel Administration: Maintain and update employee physical and digital files, ensuring 100% compliance with French labor law and internal policies.

• Payroll: Partner closely with our HR colleague and external company to coordinate and provide monthly payroll inputs, track leaves, absences, and overtime.

• Employee Relations Support: Serve as the first point of contact for day-to-day employee queries regarding contracts, benefits, and workplace guidelines.

• Regulatory Compliance: Audit and streamline local HR processes, ensuring all employment documentation, employee records, and Syntec classifications are fully optimized and up to date.

• HR Processes & Programmes: Lead and support key people initiatives and cyclical HR processes, including performance reviews, talent and succession planning, employee relations, engagement initiatives, compensation reviews, and the implementation of global HR programmes and policies. Partner with managers and colleagues across teams and regions to deliver people initiatives and continuous improvements.

2. CSE Coordination & Social Relations

• Act as the practical coordinator for the CSE (Comité Social et Économique), organizing meetings, preparing required documentation, and assisting local leadership in maintaining healthy social dialogue.

3. Office Management & Site Coordination

• Facilities & Workplace: Oversee daily office operations, workspace organization, and maintain high standards of safety and comfort in the Paris office.

• Vendor Management: Manage relationships with local suppliers (cleaning, office supplies, utilities).

• Event Planning: Coordinate local team-building activities and office events.

Your profile

• Experience: Around 5 years of proven experience in a similar combined role (HR Administration + Office Management) in France.

• Education & Legal Knowledge: Strong command of French employment law and HR administration. Proven, practical experience working under the Syntec Collective Agreement (CCN) is highly preferred, as you will be responsible for ensuring local compliance and alignment.

• Languages: Fluent in French and English (both written and spoken). You must be comfortable translating local legal concepts into English for international managers.

• Tech-savvy: Confident using HRIS and modern collaboration tools (experience with Personio, Google Workspace, and Slack is a strong advantage).

• Operational Autonomy: A self-starter who thrives with a high degree of operational autonomy. You are completely comfortable being the sole "go-to" person on the ground for the Paris site, managing multiple deadlines independently.

• Organisational Skills: Highly structured and organised, with a proven ability to seamlessly prioritize multi-disciplinary tasks between HR and facility/office management.

• Interpersonal Skills & Discretion: Excellent communication skills with a "can-do", service-oriented attitude, combined with a high level of discretion and professional ethics when handling sensitive or confidential HR data.

Practical info

• Work Location & Travel: Based in our Paris office to ensure a strong physical HR presence. This role may require occasional travel to our second French office in Rennes to support broader team coordination and alignment.

• Work Setup: Flexible working hours and hybrid setup (up to 1-2 days per week of remote work).

• Contract Type: 9-month fixed-term contract (CDD).

• Culture: Diverse and multicultural team.